When learning how to write, your teachers offered extensive overviews on how to spell and construct grammatically correct sentences. Did they ever explain how to communicate with others effectively through your writing?
Probably not and that’s okay.
We do not mean to suggest that learning spelling and grammar is a waste of time, but we have built-in spell and grammar checks now. Knowing how to speak to someone, like a professor or a hiring manager, is just as important. You don’t write something with the intention of being misunderstood, you write to convey something to someone.
How many times have you received an email from someone that made your eyes roll? Chances are, the poor execution was not their intention.
You may believe emailing is not really a skill because it’s something that you have to do regardless of effectiveness. In fact, the average office worker sends about 40 emails every day. But unless you are in marketing or sales, it isn’t life or death if you don’t know how to effectively email. However, it is extremely important that you know how to email anyone, not just coworkers or classmates. Emailing will help you build a professional image, establish strong professional relationships, and, most importantly, will establish your credibility.
An expertly crafted email is clear, concise, and direct, leaving no space for any miscommunication.
To help build a habit of writing expert emails, we suggest installing an AI email writer so you have all of your bases covered. A free AI writer like ParagraphAI covers your basic needs like grammar and spelling, but it is also a completely customizable free paragraph generator.
You can type a prompt like “How to email my boss for a raise” or “How to ask my professor to reconsider a bad grade” into ParagraphAI’s app or Chrome extension and use its sliders to dictate the degree of professionalism and assertiveness you feel would be best for your situation.
Knowing how to email people, especially when it comes to asking them to do something for you, is a talent no one is born with and something we never really learn about. Like a muscle, email communication needs to be exercised consistently in order to grow, get stronger, and be more efficient. You will also get more familiar with what an effective email looks and sounds like. Don’t think of ParagraphAI as a writing crutch, but a mentor that inspires better written communication.
Instead of spending an egregious amount of money on online courses on how to communicate with people, get familiar with what kind of conversations convert by experimenting with an AI word generator that utilizes proven resources like a GPT 3 text generator to create fluid sentences and paragraphs.
So next time you need to email anyone, don’t spend hours trying to figure out how to write an email. Create appropriate, effective emails in an instant using ParagraphAI.